Sherbrooke Silver Cup

[Robert Halley-Frame]

The Sherbrooke Silver Cup is the next major event on our club calander. The 2 day FITA FIELD tournament will be held on 24/25th August 2002.

(Please note the change of date)

The event has also been registered as a FITA Arrowhead Event.

We had around 75 competitors last year, see if we can beat that this year.

Entry Forms will be distributed to AV Clubs later this week, with application also available on the Sherbrooke Archers Web Site.

Members, put the dates in your calendar and volunteers will be called on in the next few weeks.

:D :D

[mike]

2 questions:

How much will it cost this year? I keep hearing others on this forum complain about cost (and how they seem to be able to keep them down).

Will both rounds be marked or are you going to include an unmarked round this year?

[Robert Halley-Frame]

The Silver Cup will be a two day Marked FITA FIELD round and I am pleased to advise that we had our committee meeting last night and discussed the pricing and the event in considerable detail. The Committee believes that the event is important to the club and the level of presentation and awards have been an intergral part of the Event.

The entry fee as mentioned above will not be increased and the committtee discussed reduction of the entry fee in some detail. The fact is that costs have increased and we believe that the price is fair for what you get.

This is the proposed budget for the 2002 event:

Entry Fees projected $2400

Costs
Trophies and Engraving $1160
Field Faces $ 240
Judges $ 260
Arrowhead Registration $ 60
Postage & Stationary $130

Total Costs $1830
Net Profit $580 24%

The 1st place trophy for example costs $25 per unit (20 of these handed out last year).

This doesn't include wear and tear on targets, and other misc costs that we incur to provide the facilities. The view of the committee is that we are not out to make large sum out of tournaments, we put on the event for the general membership and still get a very good turnout (75 last year)

We also have the Top of the Bow Trophy , this year we will have Compound, Recurve and longbow (new trophy this year).

Tournament income is a nominal part of the clubs yearly income.

We are also forgoing other income (ie coaching) while the event is run as well...

As you can see I believe in open communication between members, . It costs a considerable sum to run a quality event not to mention the hours of planning and organisation.


Regards

:D :D

[mike]

Thanks for that Robert. :)

Its good to see some figures for people to comprehend the costs. Perhaps we should copy these figure over to the general forum and see what members of other club's experiences are??

I notice that the trophies cost over $1100. This doesn't surprise me, as it was close to that last year and they are good trophies.

My only question is, how come we have to give out trophies in 20 (!!!) divisions/classes??? By my calculations that must mean there are 60 trophies for probably 75 archers, which is way over the top, particularly given that the difference in numbers is probably made up in a few divisions only (male compound and recurve and female compound)


Given that trophies are responsible for more than 60% of the costs, perhaps we need to reassess the need for all these classes/divisions etc etc. Another thread on this forum deals with this issue in the context of tournaments and some very good points are made.

If we have to give out such a huge number of trophies (and I believe that we shouldn't) then we should reduce their cost to the club. We unfortunately should start buying cheaper trophies. The best way to increase the profit to the club is to reduce the costs. For example, if we charged $25 instead of $35, then we would, with current costs, just break even. However, if we halved the trophy costs as well, then we would make a similar profit to the current projected one...

I guess its all swings and round-a-bouts and in the end people like me will find a way to pay and will shoot it because I like shooting tournaments. I guess my concern is that clubs put too much effort and money into tournaments and it is becoming a liability to the competitions themselves (witness the situation with the State Target) :-?

Leaving all that aside, you guys in the committee do a great job with this event and need to be congratulated. I hope you have a good time shooting the state field at Geelong next year. I look forward to the Silver Cup this year. :D
[/i]

[Robert Halley-Frame]

Mike,

42 Individual trophies plus 2 Top of the Bow Awards, that is 56% of competitors walk away with a trophy. I have no problems with that either, even if there are only a couple of entries in the division. My personal view is that if the person has been prepared to practice, enter and compete in an event then they are entitled to get an award. I know some dont care about what the trophy is but a lot do and it is satisfying to receive acknowledgment for your efforts.

As I stated, I like to be open with my views and with the committee and I would prefer people to express their opinion, state their case I enjoy a good argument, as long as it is productive.

I appreciate your comments and views.


:D :D

[Eberbachl]

Hi Robert,

Thanks very much for posting the costing for the upcoming Sherbrooke Silver Cup for us all to view here on the forum. It is pleasing to see such an "open" policy.

I participated in your event last year, and must congratulate Sherbrooke on a fine tournament. I hope to compete this year also.

I would like to add though that I believe that $35 for two days of shooting field is a bit expensive.

It may be true that you had a turnout of 75 archers last year, and you may be happy with that number. It is however very difficult for alot of people to come up with this money...particularly familes.

Other events that I am familiar with that provide two days of shooting field on paper targets are considerably cheaper than this event. Many of these other events charge as little as $15 for a two day field event.

I understand that a large component of your expenditure for this tournament (over 60%, as Mike states) is on trophies, and I congratulate Sherbrooke on wanting to hand out quality trophies, but I believe that good quality trophies can be found consideraby cheaper than those that you chose to use. (Admittedly they may not be "as" nice as the current trophies, but still perfectly acceptable).

I am not for a second against clubs aiming to fundraise from tournaments, and am not questioning your profit levels...I think this is quite acceptable, but having had experience in running shoots, both as the ABA tournament director for DVA, and currently, the Secretary, I believe that if costs were cut significantly in the trophy department, it would make the tournament more accessable for many archers and their families.

Thanks very much,

Luke Eberbach.

P.S: These opinions are my own, and in no way are meant to represent the opinions of DVA :D

[Robert Halley-Frame]

Luke,

It is a tricky one in relation to the pricing of events. I must admit that it is the trophies that really soak up the cost for the event. Field Faces are not a great expense, although we do put them on cardboard so that they can be used by club members 7 days a week on the field course.

Does ABA have the costs of judges and registration of events? This is around $300 for us as an association although I believe that the judges should be compensated for their costs.

On another note, I am wanting to compare the ABA/IFAA field regulations against the FITA guidelines currently in place. Are these available on line.??

Regards

Robert

[Eberbachl]

Hi Robert,

Thanks for the reply. Admittedly, ABA shoots do not have the cost of registration or judges, so I'd be happy for that to account for say, an extra $5 or so for registration per archer. (75x$5=$375).

We also paste the targets on to cardboard to increase their longevity, and continue to use them for practice after a shoot. We generally run at least two courses over a weekend, sometimes four, depending on the club. And a number of the closer target are replaced during the shoot, so we use at a minimum, around 50-60 target faces. So I think our costs would be likely to be somewhat similar in this area.

You are right about the trophies though...that would be the only area where I see our pricing differ apart from the registration and judging, so taking the latter into consideration if the tophy cost was reduced somewhat, Sherbrooke could offer the shoot at a substantially reduced cost, still offer good trophies, make the shoot accessable to more archers, and still return some profit for the club?

As far as the IFAA regulations are concerned, they can be found HERE (http://www.archery-ifaa.com/) , The ABA site is HERE (http://www.bowhunters.org.au/) , but I dont think they publish their guidelines on the internet. You should be able to use the site to contact ABA and I'm sure they would send you some info.

Cheers,

Luke Eberbach.

:D :D :D

[Marcus]

For Sherbrooke's information we are expecting to send around 12-14 archers to your event. Myself and Luke won't be there as we are shooting 3D that day. Erika isn't going either as she is 100% target only.
Still a few weeks to go before entries are due, but this should give you an idea.

[Marcus]

Well DVA is sending 16 archers to the cup. Is it OK for one of those to pay on the day? I'll be sending the entries with some cheques tomorrow, and our treasurer will be sending some another cheque seperatly (sorry)

should be a full event.

[Robert Halley-Frame]

Great to see strong support from DVA Marcus, will be a good weekend for competition this year. are you coming along?

:D :D

[Marcus]

No sorry, me and Erika are about the only 2 not coming. I'm not shooting the State 3D anymore either due to money situations (slack not paying bill clients!!) Kinda wish I was with the amount of our guys attending.

[Robert Halley-Frame]

We have received a great response for this event in 2002, 86 competitors so its looking good in regard to some enthusiastic competition for the weekend.

Results will be posted on the internet each day, for those who may be interested. - (Check out the Sherbrooke Site).

:D :D

[Marcus]

Good to hear Robert, I'll be logging in each night to see how my club s going. :D Good luck DVA!!

[Robert Halley-Frame]

Results of the first day of the Sherbrooke Silver Cup are now available online,

http://archery.alphalink.com.au/frame_Sherbrooke%20Archers%20Home%20Page%20.htm


Check out the Whats New Page on the Sherbrooke Site and download the PDF file.


:D :D

[Marcus]

GO STEN!!!!!
State Record for U14 by 10 points, lets see if he can break it again tomorrow.

Nice shooting there Mike, keep it up! :)

[Robert Halley-Frame]

Final Results of the 2002 Sherbrooke Silver Cup are now available on the whats new page of our web site.

Thanks to all of our members who supported and helped out during the lead up and weekend. I wont mention names here as I will most probably leave someone out!

I believe the event was our largest field yet and everyone should be congratulated on the results. Presentations completed by 3.15pm with 84 competitors.

Well done team

:D :D

Robert Halley-Frame
President

[Robert Halley-Frame]

:D

[Cameron]

As a competitor in the Silver Cup I would like to say thank you to Robert for the huge effort he put into organising the event. Also thanks to all others who helped. It was very well run and fun to compete in. :wink:

[mike]

I agree, very well organised, thanks Robert and team. Good tournament to shoot! :lol:

Sorry I couldn't do more afterwards to help -- I had to go to work :x :x :x